Getting started with Events

November 3, 2026

Events are the appointments of your calendar: meetings, hearings, court dates and more. You can link an event to a matter, invite users and contacts, and get reminders before it starts.

Table of contents

Types of events

  • Custom events: events you create.
  • System events: events Maatdesk creates from deadlines, tasks and payment plans. You change them from the item they come from.
  • Invitations: events other users invite you to.
  • Third-party events: events from integrated Google or Outlook calendars.

Create an event

In Schedules, click Add Event, or click a day or time on the calendar. The Add Event panel opens.

Add Event panel
The Add Event panel.
  1. Enter the Title (required).
  2. Select the Calendar (required). Your own calendar is selected by default.
  3. Select the Event Type, for example Client Meeting, Court Date, Hearing, Deposition or Mediation.
  4. Select the Start date.
  5. Select the End date.
  6. Clear All day to set start and end times.
  7. Check Private so only you and the guests can see the event.
  8. Select how the event repeats: Does not repeat, Daily, Weekly, Monthly, Annually, Every weekday (Monday to Friday) or Custom… for more options.
  9. Add the Location.
  10. Select the Matter (optional). With an open matter, you can record a time entry for the event.
  11. Add a Description.
Reminders and Guests of the Add Event panel
Reminders and guests.
  1. Click Add notification + to add a reminder. In the row, choose Email or Maatdesk notification, then enter how long before the event. For all-day events, choose days before or weeks before and the time to send it in at: (9:00 AM by default). Add another row to get both an email and a notification, and click the red × to remove a row.
  2. Invite Users of your firm. For each user, choose what the guest can do: Modify event, Invite others and See guest list (the last two are selected by default).
  3. Invite Contacts.
  4. Click Save. A message confirms that the event was created successfully.
  5. Or click Save and associate time entry to also record the time spent. It is available only when a matter is selected.

Custom recurrence

Select Custom… in the repeat field. In the Custom recurrence window, set Repeat every to a number and a unit (day, week, month or year). Under Ends, choose Never, On a date, or After a number of occurrences. Click Submit, or Cancel to close the window.

Reply to an invitation

When someone invites you, you get a notification. Open the event card and select your answer: Yes, No or Maybe. You can change it at any time.

Edit or delete an event

Click the event in the calendar.

Edit and Delete buttons of an event card
Editing and deleting an event.
  1. Click Edit, make your changes and click Save. For a recurring event, choose which events the change applies to.
  2. Click Delete and confirm. For a recurring event, choose to delete this event, this and the following events, or all of them.

Note. Events created by Maatdesk can’t be deleted from the calendar, except task events. Events with a time entry can’t be deleted until the time entry is removed. If you change the date or time, guests must answer the invitation again.

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