The Accounts module lists your firm’s bank accounts, operating and trust, and for each account shows its transactions, deposits, trust distributions and reconciliations.
Table of contents
The Accounts list
- In the left menu, click Accounts.
- Add Account creates a bank account.
- The filter, columns and help buttons let you search the list, show or hide columns, and open the help.
- The edit icon and the arrow next to it open the actions for an account: Edit and Delete. Delete is grayed out for default accounts.
- Click an account Name to open it. Badges show the Default account of each type and the Trust accounts.
- The table also shows the Institution, Number and current Balance of each account.
To add or edit an account, read Getting started with Accounts.
Note. You can’t delete a default account or an account that has transactions, and an opening balance counts as a transaction. If you try to delete an account with transactions, Maatdesk asks you to confirm and then shows It is not allowed to delete an Account with Transactions.
Transactions tab
When you open an account, the Transactions tab lists every transaction made from or to the account, such as payments, refunds, deposits and transfers.
- The account name. The eye icon opens Account Details: the Balance, Account Number, Institution and Holder.
- Account Balance: the current balance of the whole account.
- The account tabs. Trust accounts have Transactions, Deposits, Distributions and Reconciliation. Operating accounts have Transactions, Deposits and Trust Inflows.
- Buttons to create transactions: Disburse Funds (trust accounts only), Transfer Funds and New Transaction.
- From and To filter the transactions by date.
- The totals for the transactions listed in the From/To period: Total Incoming Funds, Total Outgoing Funds and Total (incoming minus outgoing). Because it covers only the period shown, Total can differ from Account Balance.
Each row shows the Date, Client, Matter, Source Or Recipient, Reference, Cleared Date, Funds In, Funds Out, Running Balance and Ledger Type. An orange P badge next to the date means the transaction is pending: it stays until you select the transaction in a reconciliation, which fills its Cleared Date. Click the arrow at the start of a row to see more details. Transactions also appear in the Transactions tab of each matter and contact dashboard.
To create transactions, read How to work with Transactions, Transfers and Disbursements.
Deposits tab
- The Deposits tab lists the bank deposits made to the account, with their Number, Date, Reference, Description, Items, Amount and Status.
- New Deposit creates a deposit.
To learn more about deposits, read Bank Deposits module Overview.
Distributions tab
- The Distributions tab is available on trust accounts.
- New Trust Distribution creates a distribution of trust funds.
- Each distribution shows its Number, Date, Settlement (the matter), Payee, Items, Amount and Status, for example Posted.
Reconciliation tab
The Reconciliation tab, available on trust accounts, shows the reconciliation history of the account and lets you start a new reconciliation. To learn more, read Getting started with Trust Reconciliation.